How to Choose the Right Franking Labels for Your Machine?

Selecting the right franking labels for your franking machine is essential for ensuring efficiency, accuracy, and cost-effectiveness in your mailing operations. Using poor quality labels or incorrect labels can result in smudged prints, rejected mail, and even damage to your franking machine. With so many different types and brands available, it’s important to know which labels are best suited to your specific franking machine model and mailing needs. In this comprehensive guide, we will explore the different types of franking labels, key considerations for selecting the right ones, and where to find the best quality labels for your business.

Choosing the Right Franking Labels Matter!

Choosing the correct franking labels for your machine offers several benefits:

✔ Accurate Postage Printing – Using compatible labels ensures that postage details print clearly, reducing the risk of smudging or fading.

✔ Machine Compatibility – The right labels prevent jams and unnecessary wear on your franking machine.

✔ Compliance with Royal Mail Standards – Royal Mail has strict guidelines for franking mail, and using non-compliant labels may result in mail rejection.

✔ Professional Business Image – Clear and legible postage markings make a good impression on recipients.

✔ Cost Savings – High-quality labels prevent wastage due to printing errors, reducing overall costs.

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Double Sheet Franking Machine Labels

Types of Franking Machine Labels

There are several types of franking machine labels available, each designed for different mailing needs and franking machines. Below are the most common types:

Double Sheet Franking Machine Labels

The most common type of franking machine labels are double sheet franking labels. These are compatible with pretty much every franking machine on the market – but are available in multiple sizes to accommodate specific mailing needs. We can currently supply short length, long length and extra long length double sheet labels.

Short length double sheet franking machine labels are perfect for sending your everyday items where you only frank a company logo and the standard franking impression. Long length double sheet franking machine labels are designed for sending your everyday items where you frank a company logo AND a company return address and the standard franking impression. Extra long length double sheet franking machine labels are designed for when you are using Royal Mail’s Special Delivery or Signed For Services along with your company logo and standard franking impression.

All of our double sheet franking machine labels are compatible with all franking machines manufactured by Pitney Bowes, Quadient, Frama & FP Mailing. View our range of Double Sheet Franking Labels here.

Single Cut Franking Machine Labels

The other common type of franking machine labels are single cut franking labels. These are compatible with a few franking machines on the market which has a integrated label feeder. These franking labels are also available in multiple sizes to accommodate specific mailing needs and specific franking machine models. This makes it very important to buy the specific single cut franking machine label for your franking machine model. For example, FP Mailing Postbase franking labels will not be ideal for the Quadient iX-5 franking machine and vice versa. You can find out more about franking labels here.

All of our single cut franking machine labels are compatible with the franking machine they are described for. If you are in doubt, simply get in touch with us and we are more than happy to assist. View our range of Single Cut Franking Labels here and filter to find your specific model.

Franking Machine Label Rolls

The final type of franking machine labels available are label rolls which are specifically designed for the Pitney Bowes Connect+ Series & SendPro P Series of franking machines. The label roll is a continuous roll which fits into the specific franking machine. No other franking machine requires this type of franking machine label.

Understanding Label Compatibility

Different franking machines require specific labels to function correctly and fit the purpose of your franking. Here’s how to ensure label compatibility with your franking machine:

  • Identify Your Franking Machine Model – Different brands such as FP Mailing, Pitney Bowes, Quadient, and Frama have unique label specifications to fit the franking machine. Make sure the labels you are purchasing are suitable for your franking machine model.
  • Check Manufacturer Guidelines – Refer to the user manual or the manufacturer’s website to confirm the correct label type and size.
  • Match Label Dimensions – Labels should fit perfectly into the label feeder (when applicable) of your franking machine for smooth printing.

If you are ever in doubt of what you are purchasing – contact Mailcoms and we can assist in making sure you are making the right choice.

Franking Machine Labels

Common Mistakes to Avoid When Choosing Franking Labels

To ensure smooth mailing operations, avoid the following mistakes:

✔ Using Incorrect Label Sizes – Using labels that do not fit properly or are too short to fit all the required information, can cause printing errors and paper jams.

✔ Not Keeping Enough Stock – Running out of labels unexpectedly can disrupt mailing operations and delay important shipments.

✔ Purchasing Non-Approved Labels – Royal Mail has specific guidelines, and using non-compliant labels can lead to rejected mail.

✔ Choosing Low-Quality Labels – Poor quality labels may fade, smudge, or peel off before reaching the recipient.

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Where to Buy Reliable Franking Labels

For businesses looking for high-quality, reliable franking labels, Mailcoms offers a wide selection of Royal Mail approved and compatible franking labels. Benefits of buying from Mailcoms include:
  • Guaranteed compatibility with all franking machine models and brands our products are listed for.
  • Smudge-free, high-quality printing for a professional finish.
  • Competitive pricing with bulk order discounts available.
  • Fast delivery options to ensure you never run out of franking labels.

Conclusion

Selecting the right franking machine label for your franking machine is essential for smooth mailing operations, ensuring compliance with postal regulations, and maintaining a professional business image. By choosing Mailcoms franking labels and ensuring compatibility with your franking machine, you can avoid common mailing issues and save on unnecessary costs. For high-quality franking labels, visit our range of compatible and approved options here and shop by manufacturer and model.

At Mailcoms, we also offer a range of franking machines. If you are interested in getting a franking machine or wish to upgrade to a Mailmark franking machine with even lower prices available, then please view our franking machine page here or call us today on 01543 572 776.

We are a Royal Mail Authorised Independent Inspector & Maintainer of Franking Machines with over 20,000 customers nationwide and we can supply you with our very own range of models.

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