Why businesses are still using a franking machine?

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In today’s digital age, you might wonder why businesses still rely on the seemingly antiquated franking machine. Despite the rise of electronic communication, franking machines remain a vital tool for many UK businesses large and small. Let’s delve into the history, benefits, and reasons why your business should consider investing in a franking machine in 2024.

A Brief History of the Franking Machine

The franking machine, also known as a postage meter, was first patented by Norweigan inventor Engle Frankmussler in 1884. The concept was revolutionary – a device that could stamp letters with pre-paid postage, ensuring secure and efficient mail handling. The 1920s and 1930s saw companies like Pitney Bowes produce more sophisticated models with features such as postage scales and precise imprinting mechanisms, making them more accessible and practical for everyday business use. Over the decades, the technology has evolved, incorporating more digital features, and becoming more user-friendly and cost-effective, with more recent franking machines offering electronic and digital devices, with greater accuracy, security, and convenience.

The benefits of a franking machine

Mailcoms Mailsend Lite Franking Machine

Cost efficiency

One of the primary advantages of using a franking machine is the significant cost savings. The Royal Mail offers discounted postage rates for franked mail compared to standard stamps. This can add up to considerable savings, especially for businesses that send large volumes of mail. Additionally, franking machines allow for precise postage, meaning you never overpay – an often overlooked expense in busy offices.

Professionalism

Franked mail looks more professional and can be customised with your company’s logo or marketing messages. This not only enhances your brand’s image but also adds a layer of credibility to your communications. In a world where first impressions matter, this can make a substantial difference.

Convenience

Franking machines are incredibly convenient, allowing businesses to handle their postage in-house without the need for frequent trips to the post office. Modern franking machines can handle a variety of mail sizes and types, from letters to large parcels, making them versatile and indispensable for any office.

Accurate accounting

Keeping track of postal expenses can be a headache, but franking machines simplify this process. They provide detailed reports on your mailing activities, helping with budgeting and accounting. This transparency is invaluable for businesses looking to manage their finances effectively.

Why your business should use a franking machine

Enhancing operational efficiency

Incorporating a franking machine into your daily operations can significantly boost efficiency. The time saved on processing mail manually can be redirected towards more productive tasks, enhancing overall workflow and productivity.

Flexibility & scalability

Whether you are a small business or a large corporation, franking machines are scalable to meet your needs. They can handle varying mail volumes, making them a flexible solution as your business grows.

Improved customer communication

Reliable and timely communication with customers is crucial. Franked mail ensures that your correspondence reaches recipients promptly and securely. This reliability can improve customer satisfaction and foster trust in your business operations.

Environmental considerations

Franking machines can also contribute to your company’s environmental efforts. By eliminating the need for individual stamps, you reduce waste. Furthermore, many modern machines offer eco-friendly features, such as energy-saving modes.

Conclusion

In an era dominated by digital communication, the franking machine continues to hold its ground as an essential tool for businesses. Its benefits – from cost savings and professional presentation to convenience and accurate accounting – make it a valuable investment for any company looking to streamline its mailing process.

At Mailcoms Ltd, we offer a range of franking machines tailored to meet the needs of UK businesses. Our machines are designed to provide you with efficiency, reliability, and significant cost savings. Join the many businesses that still trust in the power of the franking machine and see how it can benefit your operations today.

If you are interested in getting a franking machine or wish to upgrade to a Mailmark franking machine with even lower prices available, then please view our franking machine page here or call us today on 01543 572 776.

We are a Royal Mail Authorised Independent Inspector & Maintainer of Franking Machines with over 20,000 customers nationwide and we can supply you with our very own range of models.

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